![]() ![]() RC: One of my favorite quotes from the book is "Instead of organizing ideas by where they come from, organize them by where they are going." Can you tell us more about your project-oriented approach to organization? But we also have the option to receive “debt forgiveness” at any time, if we choose. Essentially, we are all going into data debt at all times. That advice has now become part of my PARA organizational system, which is based on the idea that you can archive all your old files at any time, without needing to organize them, because the search feature in software is so effective. When I started my coaching career, I gave people the same advice. Nothing was lost, and quite a bit was gained – the motivation and space to pursue their creative passions and goals. Not only did this immediately give them a renewed sense of energy and enthusiasm, they retained access to all those files indefinitely. I took a different approach, asking them to simply move all those old files into an “Archive” folder in one fell swoop. That would take forever, and most of those files weren’t relevant to their current interests anyway. I quickly realized that it wasn’t worth organizing the hundreds of even thousands of files they had usually transferred over from their old computer. I would do 1-on-1 personal consultations with new Mac users to get them started with their new computer. TF: My first exposure to the challenges of managing information was when I worked at a busy Apple Store in San Diego in college. Can you tell us about this, and how it plays in getting started? Then I read the part of your book about archiving. I had such a backlog of photos, videos, potential projects, random but important documents etc. RC: One of the biggest challenges that I faced with my own digital organization was data debt. You also need building blocks ready and waiting so that when it’s time to take action, you’re not starting at square one. Personal knowledge management gives us guidelines for how to manage all that content in a way that doesn’t overwhelm our own minds. It includes the stories, evidence, metaphors, examples, research, and notes that we draw on to produce new works. A lot of the time, we are dealing with content, whether the points included in an email, the arguments presented in a slide deck, the examples cited in a piece of writing, or the justification for a business decision. It addresses the actions you take to produce results, like to-dos and projects. I think of “productivity” as the action component of being an effective person. Tiago (TF): They are definitely related, and also complementary. How are they related, and how are they different? Though they overlap, they aren't the same thing. Ryder (RC): When I first heard of PKM, it just seemed like yet another fancy new term for productivity. I was lucky enough to get an early copy of the book and Tiago was kind enough to answer some questions for me. On JTiago will be releasing his Building a Second Brain book, which shows readers how to build their own second brain. BASB is one of-if not the- most formalized approach to implementing PKM into our lives. For the past 6 years, he's taught over five thousand people (myself included) how to implement PKM through his course Building a Second Brain. Tiago Forte is one of the leading voices in the PKM movement. For some, like me, the allure of PKM comes from how we can leverage that information to create new work. For some it's about finding effective ways to sort the overwhelming amount of information we're forced to contend with in the digital age. It can mean different things to different people. Personal knowledge management -PKM for short- is not a system, rather it’s a field of thought. For the past few years, I've been tracking the rise of the personal knowledge management movement online. ![]()
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